Volunteers Always Needed
We are always looking for enthusiastic members to help coach or to serve on various committees. These people help share in the management of our WBYA programs to keep them growing for our kids.
If you are interested in coaching, assistant coaching, or in any of the committees below, or would like more information, please contact the office. The appropriate person will contact you as soon as possible.
2007-2008 Committee Structure and Objectives
|
Committees |
Objectives |
Meeting Frequency |
|
|
Long Range Planning Mission: Properly prepare WBYA for next 5 years, enabling anticipated growth. |
Identify needs and
growth opportunities of WBYA for the next 5 years.
· Will need to use school enrollment projections to determine best estimates for WBYA enrollment.Prioritize improvement projects, then present to entire board for discussion and approval or revision. Determine appropriate fee structure necessary to accomplish the identified improvements relative to the 5yr plan. · Board will vote on any proposed changes to fee structure. |
Semi-annually |
|
|
Fundraising Mission: Continue to fund annual Scholar Athlete program, while generating surplus funds to be applied to LRP identified priorities. |
Coordinate and execute
current fundraising events (Winterfest and Golf Outing) Additionally, identify new and effective methods of fundraising. Contact other area non-profit organizations to share ideas. Examples: Expand United Way revenue, Sell Wawa Hoagie tickets, etc. This team must meet semi-annually with the Sponsorship committee to ensure coordination of area business contacts. We need to avoid contacting the same business multiple times from 2 committees. |
Monthly (More frequently prior to major events) |
|
|
Sponsorship Mission: Generate sponsorship revenue to offset sports operating costs, thereby enabling WBYA to maintain affordable fee structure. |
Contact area
businesses to solicit team sponsorship revenue by leveraging the value
WBYA offers. Sell sponsorship placement on shirts, field signage (where
possible), web-site, etc.
The goal of this committee should be 75% team sponsorship. This team must meet semi-annually with the Sponsorship committee to ensure coordination of area business contacts. We need to avoid contacting the same business multiple times from 2 committees. |
Monthly |
|
|
Field Maintenance Mission: Maintain athletic fields, field maintenance equipment, and building exteriors. |
Field Maintenance
operates within a Board approved annual budget to maintain athletic
fields, FM equipment, and building exteriors. Primary focus should
always be on athletic fields, maintaining healthy turf. This includes
cutting, seeding, core-aerating, fertilizing, etc.
This committee is also responsible for oversight of FM paid personnel. Any issues that arise outside the scope of the approved budget needs to be brought to the Board. |
As needed |
|
|
Grants Mission: Acquire grant funds equal to or greater than WBYA’s "fair share". |
Identify and
understand the various grant programs available to WBYA, depending on
the project. Apply for grants based on upcoming projects identified by the LRP and approved by the Board. Manage each grant to completion, ensuring full compliance with all requirements. |
Monthly |
|
|
Communications Mission: WBYA’s "face" to our members. Provide accurate, timely, and relative information in the most cost-efficient manner. |
Responsible for all
forms of communication to membership, including web-site, newsletters,
postcards, e-mail bulletins, etc. Ensure all communication is consistent regarding sports ages, etc. Improve our web-site usage and look. Continually challenge our communication methods to be sure we are effectively communicating w/ our members in a cost effective manner. |
Monthly |
|
|
Registration Mission: Facilitate member registration in an accurate and cost efficient manner. |
Ensure accuracy and
timeliness of registration forms leading up to each registration period. Ensure reg. form is posted to web-site. Explore alternative registration methods to be sure we are using the most accurate and cost-effective method available. |
Bi-monthly |
|
|
Scholar Athlete Mission: Administer Scholar Athlete program in a fair and equitable manner. |
Periodically review
program guidelines and requirements. Any recommended changes need to be
approved by the board, as this program is a part of WBYA’s by-laws. Ensure S/A applications are delivered to appropriate area high schools in March and picked up when ready (usually early May) Review all applications and select recipients. Board will provide total budgeted amount to be disbursed. |
Primarily Monthly Feb. - May |
|
|
Snack Bar Mission: Manage Snack Bars to maximize this revenue source, while not gouging members on price. |
Oversee Beacon Hill
and Embreeville Snack Bars. Oversight includes: maintaining proper
inventory levels, handling cash, and coordinating volunteers. Activities include, but are not limited to: Optimize menu. Set appropriate prices. Place replenishment orders w/ vendors. Prepare cash for deposit and hand off to Treasurer. Create volunteers schedule for coverage. Additionally, ensure snack bars meet Board of Health standards |
As needed |
|
|
Ethics Mission: Ensure proper handling of all ethically sensitive situations as they arise. |
As needed |
||
|
Safety Mission: Continuously evaluate all sports programs for improvements regarding safety. |
Monthly |